5 Ways To Keep Attention During Meetings
When you call the team together for a meeting, what do you hear the most: “Good, a meeting” or murmurs among the desks complaining about the call?Chances are it’s the latter, and that’s because many meetings don’t run well. You know why? Because they get off to a bad start.
1) Let everyone know what the meeting is about
To engage people you need to remind them why they are sitting in that room and temporarily away from their work commitments (of which there are usually many).
Even if you have informed the topic of the meeting at the time of scheduling it, start the meeting by explaining your purpose in a direct and summarized way. And here’s a tip: if you can’t think of a compelling purpose for the meeting, you should cancel the meeting.
After explaining the reason for the meeting, mention why these people were specifically called. It is not necessary to name everyone, but it is important to make it clear that everyone is there for a reason.
2) Convey positivity
The way you start the meeting tends to impact its development. If the meeting begins with complaints, it is likely to end the same way.
But if you open the meeting with optimism, that can positively impact the rest of the conversation.One suggestion: ask people to share something that is going well. If the group is very large, start by praising the team for a recent accomplishment, big or small.
3) Share a surprise statistic or relevant quote
An insightful quote or a surprising statistic is not only a good way to start a chat, it’s also capable of fostering good discussions.
Let the team spend a few minutes discussing what that means before getting into the main business of the meeting. One observation: it is important that the phrase or statistic relates to the topic of the meeting.
4) Tell a story
A story can teach about morals, hint at an important lesson, or cause people to laugh.Like the phrase or statistic just mentioned, the story should also relate to the main topic of the meeting.But in the case of the story, there is more flexibility.
You can, for example, share a success story, something good that happened with a customer, or talk about a team member’s exceptional performance.You can also tell about something you read recently.Know this: people tend to welcome an anecdote out of context.
5) A moment of silence
As soon as everyone is in the room, suggest a short pause before getting down to the business of the meeting.One minute is usually enough. Guide people to pay attention to their own breathing during that minute.Just that.It is an effective tool for leaving peripheral issues out of the room and bringing each participant’s presence to what will be discussed in the meeting.